Design, Decoration and Supply of Furniture – CESC Maputo

CESC – Civil Society Learning and Capacity Building Center intends to hire a Company for the Design, Decoration and Supply of Furniture for Two Meeting Rooms and Patio Decoration at the CESC office in Maputo (Request for Proposal – RFP_PRC_2026-PEC-007).

1. Introduction

As part of improving working conditions and enhancing CESC's institutional spaces, the need was identified to proceed with the decorative design and furnishing of two meeting rooms, as well as the functional and aesthetic enhancement of the office patio. The aim is to create functional, comfortable and visually harmonious environments suitable for institutional activities, socializing and welcoming.

2. General Objective

To hire a specialized company for the design, decoration and supply of furniture for two meeting rooms, as well as for the decoration and functional organization of the office patio.

2.1. Specific Objectives

• Improve the functionality, aesthetics and comfort of the meeting rooms;

• Create professional, welcoming environments suitable for CESC's institutional needs;

• Ensure alignment of proposals with CESC's institutional visual identity;

• Ensure alignment of proposals with CESC's values and principles.

3. Scope of Work

The hired company will be responsible for executing the following activities:

3.1. Design and Concept

• Development of interior and exterior design proposal;

• Presentation of layouts and furniture arrangement for each space;

• Definition of colors, materials, finishes and decorative elements;

• Guarantee that the proposal aligns with CESC's values and principles;

• Guarantee alignment with CESC's visual identity, including, where applicable, the potential incorporation of the logo and institutional palette colors, to be provided as an attachment to the competition;

• Consideration, when relevant and upon CESC's guidance, of including room names and the possible integration of a photograph of Dr. Célia Dinis in the decorative proposal.

3.2. Furniture Supply (Rooms)

• Supply of tables suitable for the intended use of the rooms;

• Supply of ergonomic, comfortable chairs compatible with the proposed concept;

• Consideration of the minimum number of chairs required for the two rooms, to be detailed in the competition specifications;

• Presentation of proposals that consider that the two rooms may be used independently or together, with this flexibility reflected in the layout and furniture selection;

• Supply of other complementary items, as per the approved proposal.

3.3. Room Decoration

• Treatment of walls, including painting, decorative panels, or other suitable solutions;

• Application of decorative elements, such as frames or other components compatible with the approved concept;

• Organization of spaces in accordance with the approved layout;

• Ensure that the rooms maintain suitable conditions for serving tea, coffee, water, and other similar amenities, possibly considering existing materials, as applicable to the final layout;

• Consideration of the possible inclusion of room name identification, should CESC deem it relevant.

3.4. Patio Decoration

• Presentation and implementation of a decorative concept for the outdoor area;

• Inclusion of elements such as plants, lighting, and other components suitable for the space;

• Use of materials resistant to weather conditions;

• Creation of a pleasant, functional environment compatible with the various intended uses of the space;

• Consideration of the patio's use for daily meals of office colleagues, internal events, leisure moments, welcoming people arriving early for meetings, and supporting meals during gatherings and meetings.

3.5. Installation and Assembly

• Transport, delivery, and assembly of all items included in the approved proposal;

• Final organization of the spaces, ensuring adequate conditions for immediate use.

4. Expected Results

• Two meeting rooms properly furnished, decorated, and functional;

• Organized, functional, and visually harmonious patio;

• Comfortable environments aligned with the institutional identity, as well as the values and principles of CESC;

• Room layout adapted for independent or combined use of the spaces, without compromising support facilities for tea, coffee, and water;

• Spaces ready for immediate use after completion of the work.

5. Company Requirements

• Proven experience in interior and exterior design, decoration, and furniture supply;

• Technical and operational capacity to execute the work within the established deadline;

• Presentation of a portfolio or evidence of similar work previously carried out;

• Tax and legal regularity, in accordance with applicable legislation

6. Site Visit and Clarifications

A site visit to the implementation location should be conducted to observe and analyze the rooms and the courtyard, take measurements, and ask clarifying questions. The tender should indicate the date of the visit, as well as the focal person responsible for answering questions and providing the necessary clarifications:

• The visit should take place between June 1 and June 5, 2026;

• The focal person responsible for answering questions and providing the necessary clarifications: Abrão Cardoso and Alberto Amone.

7. Proposal Evaluation Criteria

Evaluation and awarding criteria Criterion Weight

Methodology (clarity, understanding of the mission, adaptation to the local context)
Key evaluation points (non-exhaustive):
Clarity of the methodology;
Quality, creativity, and functionality of the proposed approach;
Confidence in the methodology to achieve results within the requested timeframe
Adaptation to the local context
Effectiveness and efficiency of the methodology 40%

Work Plan (realism and alignment with the methodology). The Company must
describe, in a note of no more than 3 pages, the work plan it will follow
to implement all services established in the RFP
Proven experience of the company in similar work;
Key evaluation point: demonstration of the ability to achieve results
qualitative within the requested deadline. 30%

Price (application of rule of three) 30%

TOTAL 100%

The Technical Proposal will have a weighting of 70% and the Financial Proposal will represent the remaining 30% in the final evaluation.

8. Execution Deadline

The work must be completed within a maximum of 20 business days after the award.

9. Warranty

• Minimum warranty applicable to the furniture and materials supplied;

• Correction of any defects identified after delivery, within the agreed warranty period.

10. Implementation Location

Maputo, Costa do Sol Neighborhood, Rua dos Cavalos, no. 982.

11. Submission Documents

11.1 Technical Proposal

• Detailed Methodology;

• Work plan and schedule;

• Company Profile;

• Portfolio;

• Eligibility documentation (mandatory in proposal submission):

For Companies: (CVs of the Team; Commercial Registration Certificate valid for 3 months; Complete Republic Bulletin; License; Tax Regime Certificate from the Tax Authority; Business Start Declaration; NUIT, and ID of the company representative and document that clearly attests to this capacity (e.g., the BR itself; Power of Attorney; AG Minutes; etc)).

11.2 The financial proposal must detail:

• Team deadlines and profiles;

• Detailed budget, including taxes;

• Minimum validity of 60 days.

12. Submission Instructions

Proposals must be submitted in two separate files:

1. Technical Proposal.

2. Financial Proposal.

Submission must be made to the following email address: [email protected] on June 12, 2026, between 8:00 AM and 4:00 PM.

Indicating the subject: “Design, Decoration and Supply of Furniture for Two Meeting Rooms and Decoration of the Courtyard at the CESC office – Maputo”.

IMPORTANT NOTE: No applications submitted before or after the set date will be considered (June 12, 2026).

In case of doubts, bidders may contact via number 845108505 or the same email address used for proposal submission.