Executive Secretary

Talentia opens recruitment for Executive Secretary (Nacala-Porto)

The human resources consultancy Talentia is selecting profiles to fill a vacancy for Executive Secretary to work in Nacala-Porto. The selected professional will be integrated into a dynamic team, assuming responsibility for providing high-level administrative and executive support to the company's management. The main focus of the role is to ensure the continuous flow of daily activities, rigorous document organization and efficiency in institutional communication.

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Main Responsibilities of the Role

The Executive Secretary will play a central role in the operational coordination of the office, assuming the following responsibilities:

• Agenda and Logistics Management: Manage and organize the Management's agenda, planning meetings, appointments, internal events and service trips (including reservations and travel).

• Documentary Support: Prepare, write, review and organize formal correspondence, memos, administrative reports and minutes of meetings.

• Institutional Service: Receive, filter and forward telephone calls, emails and correspondence, in addition to providing cordial service to customers, partners and suppliers.

• File Organization: Keep the company's physical and digital filing system up to date, ensuring correct management and total confidentiality of strategic information.

• Operational Control: Monitor administrative pending issues, ensure deadlines are met, coordinate the circulation of information between departments and manage the stock of office materials.

Profile of Candidates and Admission Requirements

• Literary Qualifications: Secondary technical level, university attendance or degree in Executive Secretariat, Administration, Management, Human Resources, Communication, Law or related areas.

• Professional Experience: Minimum of 2 years of experience in Executive Secretariat, Administrative Assistance or similar areas (experience in direct support to Management will be an advantage).

• Technical Skills: Computer skills from the user's perspective, with strong knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook), document organization techniques and administrative protocols.

• Languages: Absolute fluency in the Portuguese language (spoken and written); knowledge of the English language will be considered an asset.

• Behavioral Attributes: High sense of ethics, discretion and confidentiality; excellent organization and time management skills; proactivity, good presentation and professional attitude; ability to work under pressure and manage multiple tasks as a team.

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How to Apply and Submission Instructions

Applications must be sent by email according to the following criteria:

• E-mail Address: [email protected]

• Mandatory Subject: The title of the email must strictly contain the mention: “Executive Secretary – Nacala-Porto”

• Attached Documents: Curriculum Vitae updated in PDF format (written in Portuguese) and Motivation Letter.

• Absolute Deadline: Submissions will be accepted until 22 June 2026.

Important Consultant Note: In alignment with Talentia's recruitment policies, only candidates pre-selected for the interview phase will be contacted.

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