Vacancies for (03) Administrative Assistants for Gaza/Nampula

Humanitarian Action, Office Management and Logistics: Organization Nós Saúde (NS) Opens Selection Process for Three (3) Administrative Assistants – Gaza and Nampula

nós Saúde Moçambique – NS, an experienced, non-profit non-governmental organization (NGO) dedicated to promoting the health, well-being and sustainable development of Mozambican communities, has officially announced the opening of a recruitment competition to fill three (3) Administrative Assistant vacancies. The selected professionals will work in delegations in the provinces of Gaza and Nampula, providing essential logistical and operational support for the execution of rapid response projects to climate emergencies and strengthening community health.

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Main Responsibilities and Attributions

Administrative Assistants will have a dynamic role in the operational and financial maintenance of the project bases, assuming the following functions:

• Systems and Files: Organize and keep the institution's administrative systems, general archive of documents, contact lists and subscriptions.

• Accountability and Finance: Ensure that all advances of funds are justified or repaid monthly. Ensure strict compliance with deadlines in the delivery of complete and controlled accounting folders, in addition to directly managing the working capital (petty cash).

• Infrastructure Management: Supervise the physical maintenance of the office to ensure a pleasant and safe working environment, in addition to monitoring the availability and proper functioning of office materials and equipment.

• Expense Control and Charges: Manage fixed expenses (water, electricity, communications and provision of services) and submit copies of proof of payment of salaries, INSS, IRPS and retainer contracts.

• Event and Travel Logistics: Organize integrated logistics (travel, transport, accommodation and food) for meetings, training seminars, field missions and conferences, managing the flow of travel requests with the travel sector Treasury.

• Workflow: Issue, register, protocol and forward the continuous flow of incoming and outgoing correspondence and official documents.

Candidate Profile and Required Requirements

Academic Qualifications and Experience Minimum: in dynamic environments.

Technical Skills:

• Solid knowledge of modern office management and data archiving systems.

• Practical and operational knowledge of office equipment (computers, printers, scanners, etc.).

• Computing knowledge of the tools in the Microsoft Office package (with a focus on Microsoft Word and Microsoft Excel).

Behavioral and Personal Skills:

• Proven organizational capacity, including strong ability to plan tasks, establish priorities autonomously and ensure compliance with deadlines and goals.

• Demonstrated ability to work independently and, simultaneously, maintain a harmonious relationship in multidisciplinary teams.

• Analytical ability to identify field operational problems and suggest quick and efficient solutions.

• Performance guided by professional ethics, integrity, confidentiality and high level of professionalism.

• Excellent management skills verbal and written communication.

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Instructions and Documents for Application

Professionals who identify with the organization's humanitarian values and meet the technical requirements must formalize their application by email:

• Mandatory Documentation to Gather:

  1. Detailed and updated Curriculum Vitae (CV) in Portuguese.

  2. Copies of relevant Education Certificates.

  3. At least two (2) reference letters from previous employers or supervisors.

• Registration Procedure Submission: Send your electronic application dossier to the official email: [email protected], with mandatory copy (CC) to the address: [email protected].

• Important Note: Make sure to indicate in the subject of the email the province of interest for which you are applying (Example: Application: Administrative Assistant – Gaza or Application: Administrative Assistant – Nampula).

Additional Competition Notes:

• Only candidates pre-selected based on the quality and compliance of the documents presented will be contacted for the following phases.

• Nós Saúde reserves the right to close the selection process before any stipulated deadline as soon as it identifies the ideal profiles to fill the vacancies.

• Organization's Institutional Channels (For Consultation): The physical headquarters of the organization is located in the Sport Quelimane e Benfica Building, 1st floor, left side (Zambézia). Institutional support emails: [email protected] and [email protected]. Telephone contacts: 878920020 or 849074357.

To ensure that the structure and presentation text of your submission email meet the formality standards required by international organizations, consult our guide on how to send your CV by email in Mozambique adopting the right subject and text and adopt clear titles using our 15 right examples of email subject lines for applications. international humanitarian organizations of transparency and integrity. The organization does not charge any monetary amounts or fees to job seekers and does not condone this type of criminal practice. The screening, interview and testing process is 100% free. Reject and immediately report any request for money to “facilitate” placements, medical exams or file fees. Protect your professional career by consulting our warning article about false job vacancies in Mozambique and the main signs that indicate fraud.

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