Vacancy for Administrative Assistant (WASH)

Administrative Assistant (WASH) — IOM Mozambique

The International Organization for Migration (IOM), the leading UN agency in the field of migration, is recruiting an Administrative Assistant to join the WASH team in Pemba, Mozambique. This is a unique opportunity to contribute to humanitarian operations that save lives and promote orderly and safe migration. If you have an organized profile, master the Office package and are fluent in English and Portuguese, apply by 07/01/2026.

Do you want to receive more vacancies like this in real time? Join the Inademy vacancy group on WhatsApp and stay ahead of the curve on opportunities. of Purchasing and Finance in Pemba, the Administrative Assistant will be responsible for:

• Providing administrative support to WASH activities (WAVE system), including submission of purchase requisitions, project invoices and other documentation, in accordance with IOM standards.

• Monitoring purchasing and financial processes, keeping the WASH database updated and reporting delays or constraints to the supervisor.

• Manage information: compile and organize project documents (physical and digital) from different donors, and keep the online WASH shared folder updated.

• Support the Monitoring, Evaluation, Accountability and Learning (MEAL) team in integrating tools on mobile devices and validating and processing collected data.

• Provide logistical and administrative support to meetings, committees and conferences; manage WASH team calendars and appointments in Outlook and receive visitors.

• Write and respond to communications with government authorities, support informal translations of general correspondence, and produce complex documents and reports.

• Review and format texts to ensure accuracy of grammar, punctuation and style, in accordance with established standards.

• Perform other tasks as required.

Where the work leads impact

By ensuring that administrative and procurement processes flow without delays, this role allows WASH technical teams to focus on the essentials: bringing clean water, sanitation and hygiene to vulnerable communities in northern Mozambique. Every request processed, every data validated and every meeting organized directly contributes to the effectiveness of IOM's humanitarian response.

What profile makes sense

Education

• High school diploma with four years of relevant experience; or

• Degree in Business Administration or related field with two years of relevant professional experience.

Experience

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Email, Outlook);

• Attention to detail and ability to methodically organize documents;

• Discretion, customer orientation patience and willingness to learn;

• Previous experience with international humanitarian organizations, governmental or non-governmental in a multicultural context is an advantage.

Skills

• Good communication and teamwork skills;

• Personal commitment and high level of integrity;

• Ability to work effectively with colleagues from diverse cultures and backgrounds professionals;

• Ability to work independently with minimal supervision;

• Ability to work under pressure.

Languages

Fluency in English and Portuguese (oral and written) is mandatory. Knowledge of any local language spoken in northern Mozambique is an advantage. Proficiency will be assessed during the selection process, which may include written and/or oral assessments.

Core Values ​​and Competencies

IOM expects all employees to demonstrate: Inclusion and respect for diversity, Integrity and transparency, Professionalism, Courage and Empathy. Additionally, Level 1 core competencies include teamwork, results orientation, knowledge management and sharing, responsibility, and clear and open communication.

How to apply

Apply by 07/01/2026. Prepare your resume and a application letter highlighting your experience in administration and humanitarian context. Before submitting, read the guide Alert: false job vacancies in Mozambique — signs that indicate fraud to ensure that your application is safe. And if you need tips on how to send your CV by email, see How to Send a CV by Email in Mozambique: Subject, Text and Attachments Right.