Procurement Officer and Corporate Purchasing Management

CESC – Centre for Learning and Capacity Building of Civil Society is a Mozambican non-profit organization whose mission is to strengthen the capacity for active participation of citizens and Civil Society Organizations in socioeconomic and political development processes by investing in the promotion of tools and facilitation of civic engagement, in the sharing of learning, monitoring, and advocacy for policies and public services that respond to citizens’ needs.

As part of institutional strengthening and the implementation of Programs and Projects, CESC intends to recruit 1 (one) Procurement Officer for Maputo.

Below is the scope of the role and the requirements candidates must meet for its proper performance.

1. Mission

The Procurement Officer is responsible for planning, coordinating, and executing the organization’s procurement processes for goods and services in an autonomous and strategic manner, ensuring high standards of efficiency, transparency, integrity, and compliance with internal policies, applicable national legislation, and the guidelines of national and international donors. The Procurement Coordinator also actively contributes to the continuous improvement of processes, risk mitigation, strengthening the supplier base, and providing technical support to management.

2. Responsibilities and Tasks

The Procurement Officer will be responsible for the following tasks:

Policy Implementation and Compliance Control

• Ensure the rigorous implementation of the organization’s and donors’ procurement policies, standards, and procedures.

• Carry out all procurement processes in compliance with applicable legal standards, procedures, and regulations.

• Ensure that all procurement processes comply with applicable national legislation and regulatory requirements.

• Act proactively to prevent fraud, conflicts of interest, and mismanagement, ensuring the existence and enforcement of internal controls.

• Identify risks in procurement processes and communicate them to Management in a timely manner, proposing appropriate mitigation measures.

• Provide technical guidance to internal teams on procurement procedures and best practices.

Planning and Needs Analysis

• Lead the assessment of goods and services needs with programmatic and administrative teams.

• Prepare, update, and monitor the organization’s quarterly and annual procurement plans.

• Develop procurement strategies aligned with operational and budgetary objectives.

• Conduct regular market analyses to identify trends, strategic suppliers, reference prices, and supply risks.

• Promote and apply procurement best practices, including participation in networks, workshops, and institutional learning initiatives.

Tender Launch and Bid Evaluation

• Prepare and conduct competitive tenders for the acquisition of goods and services, or issue purchase requisitions under existing framework agreements.

• Organize and serve as secretary to Evaluation Committees, ensuring transparency, impartiality, and proper documentation.

• Coordinate and provide technical guidance for the technical, financial, and administrative evaluation processes of bids.

• Prepare evaluation reports, comparative analysis tables, and award recommendations in accordance with internal standards.

• Formally communicate award decisions to suppliers and interested parties.

Supplier Management

• Identify, evaluate, and select suppliers based on quality, cost, technical capacity, legal compliance, and past performance criteria.

• Conduct due diligence processes for supplier registration and validation.

• Lead contract negotiations aimed at obtaining the best commercial and technical terms.

• Manage and strengthen long-term relationships with strategic suppliers.

• Coordinate the establishment and management of Framework Agreements (FWA) to optimize costs, improve efficiency, and reduce risks.

• Evaluate supplier performance and update the database, including recommendations for discontinuation or inclusion on a restricted list where applicable.

Contract and Purchasing Process Oversight

• Oversee the entire purchasing cycle, from requisition to final delivery.

• Monitor contract execution, ensuring compliance with agreed terms.

• Ensure that all acquisitions are properly documented, approved, and carried out within the established budget and timelines.

• Resolve or escalate contractual and operational disputes related to suppliers.

Operational Leadership and Team Development

• Provide technical and functional leadership to Junior Procurement Officers and Assistants.

• Support the training and continuous development of the Procurement team.

• Promote an environment of learning, collaboration, and sharing of best practices.

• Monitor team performance, providing technical guidance and constructive feedback.

• Ensure the quality, accuracy, and timely submission of reports and accountability deliverables for the area.

Documentation and Reports

• Create and keep the internal procurement process database updated.

• Prepare regular reports on Procurement activities, including spending analyses and recommendations for improvements.

• Update supplier evaluations in the Supplier Registration Database or include underperforming suppliers on the blacklist.

• Support internal and external audits, ensuring the availability and integrity of documentation.

Other duties

• Provide support and communicate effectively with other administrative and programmatic areas of the organization to align procurement priorities and needs.

• Perform other job-related duties as assigned by the supervisor.

3. Professional Requirements

3.1 Academic Qualifications

• Bachelor’s degree and/or Master’s degree in Management, Business Administration, Law, Logistics and Supply Chain, or other related fields.

3.2 Technical and Professional Knowledge

• Solid experience in Procurement/Purchasing, preferably in NGOs.

• Proven knowledge of national and international donor policies and regulations.

• Strong contract negotiation skills.

• Good knowledge of the national and international goods and services market.

• Proficiency in computer tools (MS Word, Excel, PowerPoint, Outlook, Teams, ERP).

• Fluency in Portuguese and good professional knowledge of English.

3.3 Management and Behavioral Competencies

The Procurement Officer must have the following behavioral competencies:

3.3.1 Behavioral Competencies

• Integrity and Transparency.

• Good leadership and communication skills.

• Focus on planned results;

• Creative and flexible in adapting to change.

• Interpersonal skills.

• Resilience, Innovation, and Continuous Learning.

• Compliance with Rules and Procedures.

3.4 Years of Experience

• The role requires a minimum of 4 years of professional experience in similar positions, preferably in non-governmental or non-profit organizations.

3.5 Salary Expectation

• The candidate must indicate their expected salary range.

4. Estimated Activity Start Schedule

• May 2026

5. Documentation to be submitted by the candidate

• Updated CV in Portuguese (including references).

• Motivation letter for the application.

• Copy of the Academic Certificate.

Application link: https://app.whirelab.com/vacancy/69d63d2b1ce6d23bbb3535f2

Note:Candidates residing in Maputo will be given preference.

We strongly encourage women to apply and are committed to equal opportunities in all our recruitment practices.

Notice:

CESC does not use third-party services to recruit job candidates and does not charge candidates any fees.

To report complaints, visit the portalhttps://denuncia.cescmoz.org.