Administrative Assistant — A Contact (Maputo)

A Contact, a recruitment company, is recruiting an Administrative Assistant in Maputo for one of its clients. The application deadline is October 8, 2026, and applications are submitted on the A Contact portal under the job listing "Administrative Assistant (m/f)".

The client is described as a "prestigious company", but is not identified. Your application will be handled by A Contact. In this position, you will be the point of contact between executives and internal and external clients.

You will receive calls and messages and forward correspondence. You will organize meetings and appointments and issue reminders. You will take dictations and minutes, enter data accurately, and prepare reports, presentations, and summaries. You will develop a documentation and filing system.

You will receive requests, sort, and distribute incoming correspondence. You will manage email and telephone communications and schedule appointments, meetings, and bookings. You will receive invoices, verify their accuracy, and send them to the Finance Department for payment.

You will manage office supplies and stock, and research suppliers. You will oversee the facilities and maintain the cleanliness of the workplace. In coordination with drivers, you will send vehicles for maintenance and servicing.

You will organize and control documents, update archives and records, and type, proofread, and issue documents, emails, and invoices. You will prepare and complete internal control and budget records, and manage accounts payable and receivable, as well as the receivables module.

You will also perform other duties compatible with the role. Tasks are varied, and the work involves managing multiple priorities simultaneously with attention to detail.

A minimum of Grade 12 or equivalent is required, with preference given to technical-vocational training in Secretarial Studies, Administration, Executive Assistance, or a related field. At least three years of proven experience in secretarial and management support roles is required.

Good knowledge of Microsoft Office at user level, fluency in Portuguese and English, and Mozambican nationality are also required.

A high sense of honesty, discipline, ethics, responsibility, and confidentiality is also valued. Candidates should demonstrate the ability to work independently and manage priorities, strong communication and interpersonal skills, emotional stability, and the ability to work under pressure.

The role involves dealing with people and information simultaneously. Calls, messages, and correspondence are directed to the right person, and the filing system is organized so that documents are easy to find when needed.

Meetings and appointments are organized in advance, and reminders ensure no scheduled event is forgotten. Business trips for staff on duty are arranged in coordination with the team, including transportation and accommodation.

Documents are organized and controlled to ensure the archive is always updated, and files are easy to find when needed. Relevant information is communicated in a timely manner, and reports and summaries are prepared with equal attention to detail.

Accounts payable and receivable are managed alongside the receivables module, ensuring the Finance Department receives complete information on time.

Documentation is managed to keep files in order, and processes are organized so relevant information reaches those who need it in a timely manner. Administrative support work is carried out in coordination with the company's various departments.

The job advertisement does not specify the salary amount. Selection is conducted by A Contact on behalf of the client. On Inademy, your profile is free, and you receive new job alerts via email and WhatsApp.

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