The essentials: an Administration and Human Resources Assistant position at ICRH-M, based in Chimoio (Manica province), full-time. The application deadline is September 10, 2026, and submission is by email to recrutamento@icrhm.org.mz, with the subject "Assistente de Administração e RH – MANICA". The organization did not disclose the remuneration; to be agreed during the interview.
About ICRH-M
The International Centre for Reproductive Health in Mozambique (ICRH-M) works in sexual and reproductive health, with a special focus on populations at higher risk of HIV. It operates alongside the Ministry of Health and implementation partners across several provinces in the country.
Administration and HR are the cogs that allow field work to run smoothly — without these areas functioning well, health activities suffer ripple-effect delays.
Who we are looking for
Someone who enjoys behind-the-scenes work: no one notices the office when everything is up to date, but everyone feels the difference when it isn't. You will spend half your time managing general administration — correspondence, stock, schedules, fleet, facilities — and the other half on HR processes — contracts, attendance, recruitment, onboarding of colleagues, offboarding.
Confidentiality and attention to detail are not optional in this position: you deal with people's data every day. If you like clear routine and well-executed processes, this is the place for you.
Day-to-day responsibilities
- Correspondence: registration, forwarding, and filing of incoming and outgoing organizational materials, both physical and digital.
- Office supplies inventory: monitor consumption, request quotes, track orders, and adjust quantities when demand spikes.
- Management and leadership schedules: ensure meetings take place — book meeting rooms, prepare agendas, draft minutes.
- Logistics for institutional events — training sessions, workshops, and partner visits.
- Vendor contracts: monitor performance and the quality of service provided.
- Payments: prepare requisitions, expense reports, and reimbursement requests.
- Fleet: record vehicle usage, schedule maintenance, keep documentation up to date.
- Fixed asset and consumable inventory, including periodic audits.
- Office facilities and equipment: ensure operational functionality and coordinate repairs.
- Employee files, physical and digital, kept updated and stored confidentially.
- Employment contract documentation and amendments, under the guidance of the HR Manager.
- Attendance: vacation schedules, timesheets, and verification of payroll data.
- Recruitment processes: vacancy postings, screening applications, scheduling interviews, communicating with candidates.
- Onboarding new colleagues — onboarding checklist, equipment, access credentials, introductory session.
- Offboarding process: exit checklist and return of organizational assets.
- Fixed-term contracts: monitor renewal or termination dates and notify management in advance.
- Periodic HR reports: headcounts, absenteeism, turnover, overtime.
- Answer colleagues' queries regarding HR policies and benefits, escalating complex cases to the HR Manager.
- Documentation of disciplinary and grievance processes, under management guidance.
- Compliance with Labour Law No. 13/2023 across all HR documentation.
What we offer
- Full-time contract in an organization with a nationwide health program.
- On-site work in Chimoio, with a clear division of time between administration and HR.
- Reporting to the Administration Officer and Human Resources Advisor — learning pathway in an international health context.
- Salary: not disclosed in the announcement; to be negotiated with the organization during the interview.
How to apply
Send your Curriculum Vitae — with two professional references — and a cover letter of maximum one page to recrutamento@icrhm.org.mz. In the email subject line write: «Assistente de Administração e RH – MANICA». The deadline is September 10, 2026.
Selection is conducted by the organization; only shortlisted candidates will be contacted.
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