The essential: Administrative Assistant (m/f) at Ascending, based in Maputo, full-time, on-site. Applications are open until October 25, 2026 and must be submitted through a single channel: Ascending's official recruitment portal, under the position «Administrative Assistant - Maputo».

About Ascending

Ascending provides labor and training services to the oil and gas sector in Mozambique, holding ISO 9001 and MLC certifications and operating a training center in Pemba, in partnership with IFPELAC. The company supports operators in the sector in the north of the country, where drilling campaigns and liquefied natural gas facilities are concentrated.

This vacancy is based in Maputo, where Ascending manages administrative support for projects and teams. This is where calendars, travel, events, and office routine supporting field operations in the north are coordinated. Daily work takes place at the office, in an environment combining face-to-face interaction with remote collaboration.

Who we are looking for

Are you looking for a structured administrative role, with direct contact with people and projects? This is the job for you.

This position is for someone comfortable organizing calendars, preparing documents, and paying attention to detail: schedules, travel, meetings, files. Speaking and writing Portuguese and English naturally is the core of the role, as defined by Ascending.

The ideal candidate has experience in customer service and administrative coordination, capable of managing multiple fronts simultaneously without losing track.

Day-to-day responsibilities

Provide daily administrative support to a team of 10 to 12 people, with both in-person and remote interactions;
Manage calendars, meeting schedules, and commitments for project leadership;
Coordinate travel, accommodation, visas, transportation, and expense reports;
Prepare correspondence, mail, and other project documents;
Coordinate visits and maintain contact lists, distribution groups, and project organizational charts;
Support filing, record maintenance, mail distribution, and special projects involving gathering, compiling, reporting, and analyzing information;
Schedule and coordinate meetings, workshops, and sessions with project stakeholders;
Support the planning and execution of events, field visits, and management reviews;
Manage office supplies, equipment, and administrative service providers;
Coordinate office facilities support and oversee the onboarding of new team members;
Ensure administrative processes comply with company policies and local regulations.

What we offer

Full-time, on-site contract in Maputo;
Salary: to be agreed with the company (not disclosed in the job posting);
A role with direct impact: administrative support keeps Ascending's projects running smoothly — a well-managed calendar, well-coordinated travel, a well-executed event;
Work in an ISO 9001 and MLC certified company, active in the oil and gas sector in Mozambique;
A project team where administrative support goes beyond secretarial work — encompassing travel, events, and onboarding;
Defined routine and clear processes, supported by internal policy and local regulations framing day-to-day work.

Inside the day-to-day

The role alternates across three fronts: direct support to the project team, coordination of meetings and events, and office management. There will be busy calendar days requiring leadership schedule adjustments; travel preparation days, visa tracking, and expense report closures; and routine days with file organization and onboarding new colleagues.

Interaction is mixed: face-to-face in the office and remote collaboration with field teams. Anyone who enjoys alternating between document detail and people coordination will be a great fit.

How to apply

Applications must be submitted through a single channel: Ascending's official recruitment portal, for the position «Administrative Assistant - Maputo»: recruiterflow.com/ascending/jobs/1566. Deadline: October 25, 2026. Gather your CV beforehand and fill out the form carefully — once submitted, corrections may not be possible.

Selection is conducted by Ascending. On Inademy, your profile is free, and you receive job alerts via email and WhatsApp.

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Required

Fluency in spoken and written Portuguese and English.
Strong oral and written communication skills.
Organizational skills, with the ability to multitask and prioritize effectively.
Proficiency in MS Office (Word, Excel, PowerPoint) and email systems.
Administrative coordination skills.

Preferred

Customer service experience.
Ability to work under direction and support.

Note: The requirements above were published by the employer in the original job posting in English, translated here to Portuguese originally. The breakdown between «Required» and «Preferred» follows the job posting's own list — all items appear under the «Skills & Qualifications» block without explicit hierarchy, and customer service experience and working under direction/support were categorized as preferred as they complement the core requirements.

Administrative Assistant — Ascending (Maputo)

About the role

About Ascending

Who we are looking for

Day-to-day responsibilities

What we offer

Inside the day-to-day

How to apply

From the Inademy Guide

What the company is looking for

Required

Preferred

Interested in this role?