The essentials: Oikos is looking for an Administrative Department Coordinator for Pemba, with a one-year renewable contract, salary between 140,000 and 200,000 MZN/month gross. Apply by email by October 23, 2026.
About Oikos
Oikos (Istituto Oikos) is an Italian non-profit non-governmental organization, founded in 1996, working in natural resource protection and sustainable development. It has developed over 400 projects in Italy and across 17 countries in Europe, Asia, and Africa.
In Mozambique, Oikos has been present since 2012, headquartered in Pemba. Activities focus on the Quirimbas Archipelago, coastal districts of Cabo Delgado, and Nampula province, with around 70 projects related to biodiversity, water, climate, and community strengthening.
The Pemba office operates in coordination with field bases in Ibo and Maputo.
What you will do
You will coordinate Oikos' administrative department in Mozambique. This includes monitoring the operational execution of ongoing projects according to work plans agreed with teams and funder regulations.
On a day-to-day basis, your responsibilities include:
- Supervise the delegation's administrative and financial operations, including the Ibo and Maputo bases;
- Control internal accounting — allocate expenses to each project budget and keep Oikos expense management tools updated;
- Manage funds and bank accounts, send monthly reconciliations to headquarters, and support project managers with fund requests;
- Authorize payments via bank transfer, M-Pesa, and e-Mola in accordance with internal and donor rules;
- Organize and archive administrative documentation — physical and digital — including personnel records, under the regulations of major donors;
- Collect and file documentary evidence supporting financial reports;
- Prepare and submit donor financial reports in liaison with funders, in collaboration with headquarters;
- Support project teams in budget planning and administrative tasks;
- Plan and manage running costs with provincial coordinators: staff, rent, utilities, maintenance, and fuel;
- Manage framework contracts with suppliers, lease agreements, and other administrative contracts;
- Ensure Oikos' tax compliance with the Tax Authority — monthly filings, VAT, and other applicable obligations for suppliers;
- Coordinate relations with labor, legal, and other specialist consultants alongside provincial coordinators.
Conditions
Location: Pemba (Av. Marginal, Rua 5, Unidade Nanhimbe). One-year contract, with possibility of extension. Expected start date: as soon as possible. Salary: between 140,000 and 200,000 MZN/month gross, depending on experience.
Before applying
Here are a few steps to help you prepare a well-structured application:
- Prepare the required documents: your CV and cover letter. Review both before sending.
- Email subject line: the subject line must be exactly «Coordenador do Departamento Administrativo».
- Test your Excel skills: a practical Excel test is scheduled. Review the functions you use most frequently in your accounting and budget management work.
- Prepare for the interview in English: the interview will be conducted in English. Practice describing your experience in administration and finance in English. Our English interview guide can help you.
- Tailor your CV to the role: highlight experience in international NGOs, administrative team coordination, and knowledge of institutional donor procedures. Check our guide on how to send a CV by email to avoid basic mistakes.
How to apply
Send your CV and cover letter to candidaturas.moz@istituto-oikos.org, with the subject line «Coordenador do Departamento Administrativo». Deadline: October 23, 2026.
Your application goes directly to Oikos (Istituto Oikos). On Inademy, your profile is free, and you receive new job alerts by email and WhatsApp.
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