Administrative Department Coordinator — Oikos (Pemba)

The essentials: Administrative Department Coordinator at OIKOS in Pemba, Cabo Delgado province, 1-year contract with possibility of extension, gross monthly salary of 140,000 to 200,000 MZN. Send your CV and cover letter to candidaturas.moz@istituto-oikos.org with the subject line "Administrative Department Coordinator" by October 23, 2026.

About OIKOS

OIKOS is an Italian non-governmental organization present in Mozambique, developing cooperation projects in the north of the country, with offices in Ibo, Pemba, and Maputo. The work is funded by institutional donors, meaning you will operate in an environment with clear accountability and procurement rules, comparable to those required by major international financial institutions.

Who we are looking for

We are looking for someone to lead the administrative department with autonomy and rigor. The right person treats accounting, fund management, and human resources as a whole: knowing how to reconcile daily accounts and prepare tax returns on time.

You must keep archives organized, both physical and digital, and be comfortable managing administrative teams, dealing directly with donors, and making financial decisions within established procedures.

If you have experience in international NGOs and are accustomed to working with donors, you fit this vacancy.

What you will do day-to-day

• Coordinate the Administration Department of OIKOS Mozambique, ensuring administrative activities that support the implementation of ongoing projects.
• Supervise the administration of field offices in Ibo and Maputo and coordinate them with the Pemba office.
• Manage the internal accounting system and expense management tools, ensuring proper allocation of expenses according to project budgets.
• Control funds and bank accounts, send monthly reconciliations to headquarters, and prepare fund requests in collaboration with project managers.
• Execute all payments via bank transfer, M-Pesa, e-Mola, or other methods, in compliance with OIKOS and donor procedures.
• Organize and archive administrative documentation, including HR records, in physical and digital formats, in compliance with major donor regulations.
• Manage the preparation and submission of project financial reports locally, maintaining direct contact with donors.
• Manage framework agreements with suppliers, lease contracts, and other administrative contracts.
• Ensure regular tax compliance with the Tax Authority, including timely preparation and submission of monthly tax returns and fulfillment of VAT obligations.
• Coordinate relationships with labor, legal, and other professional consultants to cover the organization's administrative needs.
• Support project managers in planning expenses and administrative activities.
• Collaborate with provincial coordinators in managing cross-cutting costs (human resources, office rent, utilities, maintenance, and fuel).

What OIKOS offers

• Gross salary of 140,000 to 200,000 MZN per month, depending on experience.
• 1-year contract, with possibility of extension.
• Based in Pemba, with administrative supervision over the Ibo and Maputo offices.
• Guidance from major institutional donors and a headquarters requiring strict accountability — a valuable learning environment for growing in NGO administration.
• Expected start date in November 2026, following the completion of the selection process.

How to apply

Send your CV and cover letter by email to candidaturas.moz@istituto-oikos.org, with the subject line "Administrative Department Coordinator". Applications must be submitted by October 23, 2026.

The interview will be conducted in English, so your command of the language must allow you to work in English daily. Selection is conducted by OIKOS. On Inademy, your profile is free and you receive new job alerts via email and WhatsApp.

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