Executive Assistant and Administrative Coordinator — Heading (Maputo)

The essentials: Executive Assistant and Administrative Coordinator role at Heading Moçambique, based in Maputo, supporting the Chief Executive office of one of the agency's clients. Applications are open until October 31, 2026, and must be submitted through Heading's official careers portal — selection is carried out by the company.

About Heading Moçambique

Heading Moçambique is a Mozambican HR consultancy and licensed employment agency, based in Maputo. It operates in Recruitment & Selection, Training, Consulting and Outsourcing, and holds a shareholding partnership with Orion Group, a global provider of HR solutions focused on the Oil & Gas sector.

This is the context in which Heading recruits for clients with large-scale projects in Maputo, Tete, Zambezia and Cabo Delgado. The agency's footprint extends to the provinces where hiring processes carry the highest volume and documentary demands.

This position fits into that context: you will provide direct support to the Chief Executive office of one of Heading's clients, in an office with a high volume of documents, deadlines and contracting processes.

Who we are looking for

We are looking for someone who can keep a Chief Executive's office running at pace. The calendar, meetings, travel, correspondence, minutes and tender processes all run in parallel, and the role demands that nothing gets lost along the way.

This is a position of trust: you will have access to sensitive and confidential information, and the announcement puts weight on that — rigour, organisation and a sense of confidentiality are part of the day to day, not a bonus. If your experience has placed you alongside executive roles and you take pride in hitting deadlines and well-prepared processes, this function fits your profile.

Supporting a Chief Executive's office in Mozambique means dealing with institutions, suppliers and internal teams at the same time: the ability to manage several fronts without losing the detail is part of the job.

Day-to-day responsibilities

• Provide direct assistance to the Chief Executive and manage the calendar, meetings, travel, commitments and correspondence
• Prepare minutes, reports, presentations, letters and other institutional documents
• Ensure the organisation and daily running of the office
• Coordinate suppliers, general services, maintenance and stores
• Manage and control petty cash: records, receipts, reconciliations and account rendering
• Research public and private tenders, track the processes and support the preparation of bids
• Control deadlines, submissions, requests for clarification, guarantees and the obligations linked to tenders
• Organise the administrative, legal, technical and financial documentation required for tenders
• Coordinate and supervise the driver's activity: schedule, trips, maintenance and vehicle documentation
• Act as the link between the Chief Executive and the accountant, tracking payments, invoicing, taxes, accounting documents and deadlines
• Support HR management: recruitment, contracts, attendance, leave, appraisals and staff documentation
• Keep physical and digital files properly organised
• Support the implementation and maintenance of internal procedures, quality systems and certification processes

What we offer

• On-site work based in Maputo
• A position of trust close to the Chief Executive, with exposure to public and private tender processes
• Support from an HR team with many years of operation in the Mozambican market
• Exposure to large-scale projects through Heading's partnership with Orion Group
• Salary: to be discussed with the company (not disclosed)

How to apply

Applications are made directly on Heading Moçambique's official careers portal: access the vacancy link, create your (free) account on the portal and submit your application for the Executive Assistant and Administrative Coordinator position, Maputo. This is the only application channel for this vacancy.

Deadline: October 31, 2026.

Selection is carried out by Heading Moçambique. On Inademy, your profile is free and you receive alerts for new vacancies by email and WhatsApp.

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