Executive Secretary — RH RESOLVE (Maputo)

The essential: an Executive Secretary in Maputo, to support the Management of a client of RH RESOLVE in daily administrative tasks. The work is on-site in Maputo. Applications open until November 07, 2026, via email to candidaturas@rhesolve.co.mz, with the subject "Executive Secretary".

The company

RH RESOLVE is a recruitment agency; for this vacancy, it is acting on behalf of a client, so the hired person will support the client's Management in daily administrative activities. All applications go through the agency's email, and the final selection is carried out by the client together with RH RESOLVE.

Who we are looking for

We are looking for someone who has experience supporting managers or executive leadership in a corporate context. The work is on-site, in an environment where organization is visible on a daily basis: busy schedules, documents to file, meetings to prepare, correspondence to organize.

This is one of the most demanding office roles, because an executive secretary manages the priorities of decision-makers: a delay on your part can quickly become a problem for Management. You will be the person keeping Management running smoothly without getting lost in administrative tasks.

It is a great choice if you value interacting with people and keeping things organized. The role requires an approachable attitude: whoever answers the phone represents Management, and the same applies to face-to-face assistance, email responses, and forwarding requests.

It is important to exercise good judgment, prioritize effectively, and provide prompt, accurate responses to every contact. You will handle confidential information, making discretion and careful data management just as important as working efficiently. The job posting does not set a minimum number of years of experience: actual experience in secretarial or reception roles is what counts.

What you will do day-to-day

• Direct support to Management — calendar management, organization of meetings and commitments; preparing the information Management needs to make decisions and following up on client requests, routing each to the correct department;
• Reception of clients and visitors — professional in-person and telephone assistance; organizing and maintaining the reception area in order. Your presence is often a visitor's first contact with the company, so tone and clarity of service matter;
• Document management — preparing, organizing, and maintaining responsibility for document filing; managing correspondence and emails for Management so that every item is organized, clearly identifiable, and properly logged;
• Routing and follow-up of requests — receiving client requests, identifying the responsible department, and following up on each case until resolution, keeping Management informed of the status of each request;
• General administrative support — carrying out daily administrative tasks delegated by Management with speed and the ability to anticipate needs before they become problems;
• Other administrative tasks — supporting Management with ad hoc tasks that arise during the week, ensuring that the department leaves nothing unresolved.

What we offer

• On-site work mode in Maputo;
• Remuneration to be negotiated directly with the employer (not published in the listing);
• Work environment close to Management;
• Simple selection process: only short-listed candidates will be contacted.

How to apply

Send your application to candidaturas@rhesolve.co.mz, with the subject "Executive Secretary". The deadline is November 07, 2026. Selection is conducted by RH RESOLVE together with the client. On Inademy, your profile is free and you receive new job alerts via email and WhatsApp.

Prepare your resume before sending: the vacancy does not request specific documents other than the application, making an updated and well-organized CV the central part of your submission.

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